AI Invoice Data Extraction Platform

AI Invoice Data Extraction Platform - Eastgate Software

/ FinTech / Germany / 2022-2023 /

Extraction Accuracy Improvement
25-35%

Extraction Accuracy Improvement

Manual Review Reduction
15-25%

Manual Review Reduction

Processing Time per Invoice
<2 min

Processing Time per Invoice

Client
Confidential
Industry
FinTech
Region
Germany
Period
2022-2023
Engagement
Project-Based

Summary

The client needed a smart invoice data extraction system to process invoices from multiple suppliers across jurisdictions and formats. Manual extraction was slow and error-prone, creating bottlenecks in payment cycles. They required a solution to accurately handle both tabular structures and unstructured text across diverse document types.

The Challenge

01

Manual invoice processing was slow, error-prone, and unable to scale across multiple suppliers and formats

02

Complex invoice structures with mixed tabular and unstructured data were difficult to extract accurately

03

Multiple jurisdictions and supplier formats required flexible document handling

04

Processing delays created critical bottlenecks in payment approval cycles

The Solution

01 OCR and NLP extraction pipeline

An automated extraction platform reads invoices with OCR and NLP, replacing the manual keying that was slow, error-prone and impossible to scale across suppliers and formats.

02 Rule-based table and field matching

Rule-based logic sits alongside the models to improve accuracy on table and field matching. Invoices mix tabular structures with unstructured text, and the rules are what keep line items aligned to the right columns when the layout shifts between suppliers.

03 Document classification and routing

Machine learning models classify each incoming document by type and route it accordingly, so invoices from multiple jurisdictions and supplier formats are handled without a person deciding first where each one belongs.

04 Training data pipeline

A training data pipeline feeds corrected extractions back into the models, so accuracy keeps improving as new supplier formats arrive instead of being fixed at launch.

Eastgate Software engineers at work

Inside the build

Automated invoice processing with OCR and NLP

The Results

Fewer corrections downstream

25-35% improvement in extraction accuracy replacing manual document review

Hours back in the week

15-25% reduction in manual invoice processing effort through automation

Suppliers paid on time

Sub-2 minute processing time per invoice enabling faster payment cycles

No setup per supplier

Platform handles multiple formats and jurisdictions without manual configuration

Tech Stack

AI/ML
OCRNLP

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